Receipt a Deposit

When you receive a deposit in to a Client Account, you need to record that deposit and generate a Client Fund receipt. The New Client Fund Receipt  allows you to create a receipt for money paid into the client account.

Note if money is paid directly into the office account you should create an Office Account Receipt from the Office Account tab.

1. Open the Relevant Matter and go to the Client Funds tab in the Accounts tab

After you have opened the relevant matter on which you want to record the deposit, go the Accounts tab and the Client Funds tab.

2. Click New CF Receipt

To start creating the receipt, click the 'New CF Receipt' button.

The new Client Receipt window will appear.

3. Record the deposit details

3.1. Choose which Client Account

If you have multiple Client Accounts, you can choose which Client Account to record the deposit in.

3.2. Record the person making the Deposit

By generating the invoice within a matter, the 'Received From' section will default to the applicants details. You can however overtype these details with someone elses information.

3.3. Record the payment type

This dropdown allows you to record the method in which you received payment. Note that certain method types such as cash or cheque may ask you for additional information for audit purposes.

Note that if you choose an option which has a surcharge applicable such as Credit Card, you will be presented with an option to automatically calculate and add the value of the surcharge.

3.4. Record details of the Deposit

Next record details of what the deposit is for. To do this:

  1. First click the Matter ID column and it will auto fill with the Matter Number
  2. Record details of the reason for the deposit
  3. Record the amount.
  4. Indicate whether you want to Protect (lock) some or all of the funds. For details on how Protected Funds works please see: How to Protect Funds
  5. If the deposit amount is made up of different parts, then record each element in the rows available by clicking the 'Click here to add a new row' button.

4. Click 'Save & Close'

To finish recording the receipt of the Funds, you can click Save & Close.

Note that if you want to print a copy of the Receipt, you should click the Print button prior to closing.

5. Protect Funds

If you have ticked Protect for any of the rows in the receipt, after the receipt has closed you will be presented with an opportunity to confirm what amounts are to be protected. You can edit the amount and the reason and when you are finished, click Save & Close

6. Finish

The deposit is now recorded in the Client / Trust Funds tab

7. Emailing the printed Receipt to the client.

If you chose to print the Receipt during entry, Migration Manager will have also created a Recept document when the receipt was saved and closed at point 5.  You can now email the document to the client or upload to their Portal

7.1. Emailing the Receipt to the client

7.1.1. Find the Document

Go to the Documents tab of the Matter.

7.1.2. Find the Receipt

Find the Receipt which has just been created.  This will be displayed as the most recent document in Flat View or under the Accounts folder in Tree view.

7.1.3. Choose to email the Document

Right click on the Document and select Email To...

7.1.4. Select the Recipients

Add the Parties you wish to email the Receipt to, then click Create Email.

An email is now generated to the selected recipients with the attached document.

7.2. Uploading the Receipt to the client's Portal

This option is only available if the client’s portal has been activated.  For Portal guides, see the Secure Client Portal chapter.

7.2.1. Find the Document

Go to the Documents tab of the Matter.

7.2.2. Find the Receipt

Find the Receipt which has just been created.  This will be displayed as the most recent document in Flat View or under the Accounts folder in Tree view.

7.2.3. Upload the Document to the Secure Portal

Right click on the Receipt and select Upload to Portal.

7.2.4. Complete the Portal Message and Send

Complete the Subject field and Body of your message, then click Send Message.

The message and attached Receipt will be uploaded to the Portal.