Excluding or Un-Excluding Emails from Capture

Email Capture has the ability to exclude email addresses, domains and even subjects from future captures, meaning if you are receiving junk emails or personal emails, you can prevent these items from being captured into Migration Manager.

Excluding emails from Email Capture has no effect on emails within Microsoft Outlook.  Excluding emails will simply prevent these emails from being copied from Outlook into Migration Manager.

To Exclude or Un-Exclude Emails, you need to be in the Email Capture Window. From the Main Toolbar, click the Capture Button.

1. Excluding Domains

Excluding a Domain will exclude ALL emails from that Domain.  For example, if you exclude the Domain for an email from john.smith@hotmail.com, then ALL future emails from Hotmail.com will be excluded. This function is great for excluding particular businesses from being captured, but you do need to be weary when excluding webmail Domains like Hotmail, Gmail etc as future potential client emails will not be captured.

1.1. Highlight the Email and Exclude Domain

Once the email is highlighted, you can either:

  • Right click on the Email, then select Exclude Domain.
  • Or click on the Exclude Domain button on the Toolbar.

1.2. Confirm the action

You will be warned of the Exclusion to take place and asked to confirm by clicking Yes.

2. Excluding Email Addresses

Excluding Email Addresses will only affect the email addresses you have highlighted to exclude.  These particular email addresses will no longer we considered in future captures.

2.1. Highlight the Email and Exclude Email Address

Once the email is highlighted, you can either:

  • Right click on the Email, then select Exclude Email Address.
  • Or click on the Exclude Email Address button on the Toolbar.

2.2. Confirm the action

You will be warned of the Exclusion to take place and asked to confirm by clicking Yes.

3. Excluding Subjects

Excluding Subjects is done from within the Email Capture Settings itself.  This function will exclude any emails with that subject from future captures.

3.1. Go to Settings

Click on the Settings Cog within Email Capture.

3.2. Go to Excluded Subjects

Click on the Excluded Subjects tab.

3.3. Add the Excluded Subject and Method

Enter the Subject Text you wish to Exclude.

Select the Method of detecting this text.

Then click Add.

The Subject has now been added.  Click Apply to save and exit.

4. Removing Exclusions

If you have added an exclusion by mistake, these exclusions can easily be removed.

4.1. Go to Settings

Click on the Settings Cog within Email Capture.

4.2. Removing List Exclusions

4.2.1. Go to Excluded Lists

Click on the Excluded Lists tab.

4.2.2. Remove unwanted Exclusions

Select the unwanted Domain or Email Address Exclusion you wish to remove, then Right Click => Remove.

Then click Apply to save & exit.

You can select multiple Domains or Emails by highlighting one item, then using the Ctrl or Shift keys to highlight multiple items (the same as you do in Excel).

4.3. Removing Subject Exclusions

4.3.1. Go to Subject Exclusions

Click on the Excluded Subjects tab.

4.3.2. Remove unwanted Exclusions

Select the unwanted Subject Exclusion you wish to remove, then Right Click => Remove.

Then click Apply to save & exit.

You can select multiple Subjects by highlighting one item, then using the Ctrl or Shift keys to highlight multiple items (the same as you do in Excel).