How to perform a Batch VEVO Search
The Batch VEVO Search function enables you to perform a VEVO Visa Entitlements search for multiple individuals across multiple matters in the one process. The following article sets out how to perform a Batch VEVO Search
Important: Your ImmiAccount must have VEVO search enabled in order for this function to work. If you do not have VEVO search enabled you need to contact the Department of Immigration to have this feature made available on your ImmiAccount.
The Batch VEVO search function is operated via the Reports window. You use the reports function to generate a list of all of the people that you want to perform a Batch VEVO search on. For instructions on how to create a report, please see this article. Otherwise the following article shows an example of how to create a report and perform a VEVO search for all of your migrants who are applying for a Subclass 820 Visa.
1. Click the Reports button
The Report creator window will now open.
2. Create the Report
Using the Report Creator window, set the paramaters on which you want to generate a report. As a minimum you should include fields for the migrant's Surname, Given Names, Date of Birth, Passport Number and Passport Country of Issue. In this example the report has been set to include the recommended information plus modified to filter the result to just show the firm's Subclass 820 matters along with details on who the RMA is each matter.
Tip - It is recommended that you save a copy your Report Creator for future repeated use. To do this, click the Save button and follow the prompt.
3. Click Process
When you are ready to generate your report, click 'Process'.
4. Review the Report Results
Once you have clicked 'Process', the Reports Results window will appear with a list of matters and/or applicants which meet the search criteria.
5. Enable the Batch VEVO mode
To activate Batch VEVO mode, drag the slider to the 'ON' position.
6. Take note of any issues
In order for the VEVO search to be able to be performed on a given person, they must have the requisite bio and passport data available and shown in the report. Batch Vevo will only tick the Search button for Matters with sufficient details to search on. You can tick 'Show only searchable applicants' if you wish to hide applicants who do not have sufficient details.
At this point you can either carry forward with the search, which will exclude the individuals with insufficient information, or you select the deficient matter and edit the details the Matter details by clicking the 'View Client' button.
7. Click 'Perform VEVO Searches'
8. eLodge will now open the ImmiAccount login panel.
Select the appropriate user, then click Fill & Login.
If you have not previously entered your ImmiAccount login details, Click More, then + New Logon.
Here you can now enter your new immi Account Logon Name and Logon Password. You can also make this your default login details for immi.
Click Fill & Logon to proceed.
9. You will then be asked to enter your MFA code from your Authenticator App. Enter the code, then click OK.
Migration Manager will now proceed to undertake a VEVO search for all of the selected individuals.
10. The Search Results
When the search has completed, a window will appear with details of the search results and a summary of the results. The results grid also includes a colour coded response to show you what has happened:
- Green - Successful. The search was successful and the results obtained from VEVO show that no information indicating that circumstances are different to what has previously been recorded in Migration Manager;
- Yellow - Variation Detected. The search was able to find a match for the person in VEVO, but the results that were returned are different to the information either currently stored in the Visas table or that were captured during a previous VEVO Search;
- Red - Unsuccessful. The search was unable to find this person in VEVO or there was an error with their results.
- Blank - No search was performed for this person. Insufficient information to perform a search.
11. Add/Update the Visa Record against the Matter
If the VEVO Search has returned a valid record with Visa details, you have the option to Add/Update these details against the Visas tab of the Matter.
11.1. Choosing to Add or Update.
Scroll to the left of the Results window and you will see options to Add Visa or Update Visa.
- If MM has not found this Visa Record on the Matter, it will default the selection to 'Add Visa'. You can un-tick this if you do not wish to add this Visa Record to the Visas tab of the Matter.
- If MM has found this Visa Record on the Matter, it will default the selection to 'Update Visa'. You can un-tick this if you do not wish to add this Visa Record to the Visas tab of the Matter, or, tick Add Visa if you would prefer to Add a new record.
Once you have made your selections, click the Update visas button.
A tick will appear to show the record has been added/updated.
You can also export these results to Excel by clicking the Export button.
12. The Progress tab is updated.
When the search has completed, all of the successful search results will be recorded in the Progress Tab in the matter. To open the results, double click the PDF icon in the far right column
13. Search Documents are saved.
A copy of the successful search results will also appear as PDF, JPEG and CSV files in the Documents Tab. A preview of these items can be seen by clicking the item, then clicking the 'Preview' button.
