How to Search Accounts
The Accounts Search tool provides users with a powerful tool to search for Accounts' transactions.
1. Go to Accounts > Search Accounts
In the main toolbar, click on the Accounts button and then select Search Accounts.
The Accounts search window will now appear.
2. Set Search Parameters
To perform the search you will need to set the parameters of what you want to search for using the following options (either individually or in combination):
2.1. Transaction Type
The transaction type search parameter allows you to set the scope of the search to include all transactions or to limit it to a specific type of transaction i.e. just show time entries.
The Description/CRN field allows you to search for either a particular word (or words) that might appear in the transaction description field or to search for a Customer Reference Number used in BPAY transactions.
2.3. Transaction No
All accounts transactions and documents created are given a Transaction No. This field allows you to search by Transaction No.
2.4. Bank Account
The Bank Account dropdown allows you to limit the search to transactions that have occurred in a particular bank account.
The Matter dropdown lets you limit the search to transactions that have occurred on a particular matter. By selecting a specific matter you will only see results that have been recorded on that matter that meet the other search parameters.
2.6. Set the Date Options
The date options section allows you to limit the search results based on date.
Note that if you set the search option to be something other than 'All Periods', you will then be given an option to search by the actual Transaction Date or the Entry Date (being the date the transaction was entered in to Migration Manager).
2.7. Fee/Cost/Disbursement Options
The Fee/Cost/Disbursement options allows you to limit a search based on a specific code that has been used to generate a transaction:
- Fee Code: use this option to limit the search to a particular type of Fee code that has been used;
- Disb Code: use this option to limit the search to a particular type of Disbursement code that has been used;
- Cost Code: use this option to limit the search to a particular type of Cost code that has been used.
Billing Status dropdown lets you limit the Fees, Costs or Disbursement transactions shown based on their billing status
The Amount option lets you limit the search to transactions that have or are between certain values. Note that if the value is set to $0.00 then it will not affect/limit the search results.
3. Set how the results will appear
Next you should set whether you want any additional columns to appear in the results to display additional information. Note that if you don't set any additional columns the default columns which appear are Date, Transaction No, Matter, Description, Debit and Credit.
You also have the option for the results to include any item which has been deleted and whether you want to group the results by Transaction Type (this is set by default).
4. Click Search
To perform your search based on the parameters and view settings you have chosen, click the Search button.
5. Review Results
The results will now appear. Note that you can export the results to excel using the Export button.